This a Full Remote job, the offer is available from: United States, Philippines

We are seeking a highly experienced and detail-oriented Virtual Assistant with advanced expertise in GoHighLevel (GHL), Meta Ads, and creative production to support our growing marketing agency. This is not an entry-level or training role. The ideal candidate is expected to take full ownership of campaign execution, CRM automation, and creative production across 15+ active client accounts from day one.

You will work closely with the Account Manager to ensure all client accounts are optimized, monitored, and fully supported with accurate data, high-performing campaigns, and reliable automation systems. This role requires someone highly organized, proactive, and capable of operating independently in a fast-paced, high-volume environment.

Requirements

Key Responsibilities:

GoHighLevel (GHL) Management

• Build, audit, and maintain GHL accounts, including pipelines, workflows, automations, triggers, and integrations
• Develop end-to-end automation systems (lead intake, follow-ups, pipeline movement, tagging, appointment booking, voicemail drops)
• Troubleshoot and resolve workflow issues, broken triggers, and logic errors independently
• Manage CRM data integrity, including contact records, custom values, segmentation, and tagging across multiple client accounts
• Support AI conversation bot (Amanda V5) deployments, including workflow triggers and custom value mapping
• Ensure zero data bleed between client sub-accounts

Meta Ads Management (Facebook & Instagram)

• Build, launch, and manage Meta ad campaigns across 15+ accounts simultaneously
• Set up complete campaign structures (awareness, lead generation, retargeting, lookalike audiences)
• Monitor campaigns daily for performance issues, disapprovals, budget pacing, and audience fatigue
• Optimize campaigns by identifying what to scale, pause, or refresh based on performance data
• Manage pixels, lead forms, and conversion tracking setups
• Conduct audits and continuously improve account performance
• Interpret and report campaign data clearly for internal use

Creative Production (Design Support)

• Design high-quality static ad creatives (1:1 and 9:16 formats) for Facebook and Instagram
• Produce multiple creative variations for A/B testing
• Ensure all creatives align with brand guidelines, messaging, and compliance standards
• Make quick adjustments to existing creatives for refreshes or fixes
• Organize and maintain a clean, structured asset library
• Apply strong design fundamentals (visual hierarchy, clear CTA, professional aesthetic)

Client & Team Support

• Provide accurate campaign data, insights, and updates to the Account Manager
• Support client communication by ensuring all backend systems and reporting are up-to-date
• Occasionally join client calls to provide technical insights on ads and GHL systems
• Proactively flag issues, risks, or performance drops before they impact clients
• Maintain professional and clear communication at all times

Additional Responsibilities

• Support onboarding of new client accounts using existing SOPs
• Create and document SOPs for workflows, campaigns, and troubleshooting
• Collaborate with internal team members to improve systems and processes
• Assist with administrative tasks and special projects as needed

Qualifications & Skills:

• 4+ years of experience managing Meta Ads for service-based businesses (healthcare, B2B, or professional services preferred)
• 3+ years of hands-on experience with GoHighLevel as a power user (pipelines, workflows, automations built from scratch)
• Proven ability to manage 15+ client accounts simultaneously without performance drops
• Strong understanding of Facebook Business Manager, ad structures, and troubleshooting
• Experience with CRM systems, automation logic, and lead tracking
• Solid graphic design skills using Canva or similar tools
• Strong analytical skills with the ability to interpret data and communicate insights clearly
• Excellent written and verbal English communication skills
• Highly organized with strong attention to detail and system-building mindset
• Ability to work independently and prioritize in a fast-paced environment
• Reliable availability during U.S. business hours with fast response time

Benefits

Why Join Us?

• Flexible work-from-home opportunity.
• Opportunity to contribute to a growing business by enhancing efficiency and client experience.
• Supportive and collaborative work environment.

Job Details:

Job Type: Part-time

Benefits:

• Paid training
• Work from home

Schedule:

• 20 hours per week
• Monday to Friday
• Night shift - PH time

Supplemental Pay:

• Bonus pay